Terms of Service

Services Provided

We provide bookkeeping and financial reporting services specifically for hair stylists, barbers, salon owners, and barbershop owners. Our services include:

• Monthly bookkeeping and account reconciliation
• Financial statement preparation (Profit & Loss, Balance Sheet)
• Expense categorization and tracking
• Integration with payment processors and bookkeeping software
• CPA coordination and report preparation

Services We Do NOT Provide

We do not provide:

• Tax preparation or tax filing services
• Tax advice or tax planning
• Legal advice or business structure guidance
• Financial advisory or investment advice
• Payroll processing (we categorize payroll, but do not process it)
• Audit or assurance services

You are responsible for working with a qualified CPA or tax professional for tax-related matters.

Client Responsibilities

As a client, you agree to:

• Provide accurate, complete, and timely financial information
• Grant access to necessary accounts (bank accounts, payment processors, bookkeeping software)
• Respond to requests for information or clarification within a reasonable timeframe
• Review monthly reports and notify us of any errors or concerns
• Maintain your own records and backups
• Work with a qualified CPA or tax professional for tax matters

Accuracy of Information

We rely on the information you provide. While we make every effort to ensure accuracy in our work, you are ultimately responsible for the accuracy and completeness of information you provide to us and to your CPA or tax authorities.

We are not liable for errors that result from incomplete, inaccurate, or untimely information provided by you.

Service Fees and Payment Terms

Service fees are based on the complexity of your business and are quoted upfront. Fees are charged in advance.

• Monthly plans: Charged automatically each month on the date of your first payment
• Annual plans: Charged up front for 12 months and renewed automatically each year until you cancel
• Catch-up services: Half is due before work begins, the other half when your books are caught up

All payments are processed through Stripe. By subscribing to our services, you authorize us to charge your payment method on file.

Cancellation Policy

Monthly Plans: You may cancel at any time with 30 days' notice by email. You will be billed through the end of the notice period. No refunds for partial months.

Annual Plans: You can cancel an annual plan for a full refund within 30 days of your first payment. After that it's non-refundable, except that if we end service without cause we refund the unused full months.

Catch-Up Services: One-time catch-up fees are non-refundable once work has begun.

Late Payments

If a payment fails or isn't received, we may pause services until it's paid.

Invoices we don't charge automatically are due within 5 days of the invoice date. Balances unpaid after 10 days may be charged a late fee of $25 or 1.5% of the balance per month, whichever is greater, but never more than the law allows.

Confidentiality

We treat your financial information as confidential and will not share it with third parties except as described in our Privacy Policy or with your explicit permission.

You grant us permission to share relevant financial information with your CPA or tax professional as needed to support your tax preparation.

QuickBooks Online Connection (Clean Cut Back Office)

Clean Cut Back Office is software operated by Clean Cut Bookkeeping that connects to QuickBooks Online through Intuit's API. These terms are its end-user license agreement.

• By connecting your QuickBooks Online company, you authorize us to access your QuickBooks data and to update it as needed to provide our services, including recording the transaction categories we prepare for your books.
• We grant you a limited, non-exclusive, non-transferable right to use the connection for your business, as part of our services, while these terms are in effect.
• You may disconnect at any time, in QuickBooks or by contacting us. Disconnecting stops our access to your QuickBooks data.
• You remain responsible for your QuickBooks Online subscription and for the accuracy of the information you provide.
• How we handle QuickBooks data is described in our Privacy Policy.

QuickBooks and Intuit are trademarks of Intuit Inc. Clean Cut Bookkeeping is not affiliated with or endorsed by Intuit.

Limitation of Liability

Our services are provided "as is" without warranties of any kind. We are not liable for:

• Decisions you make based on financial reports we provide
• Tax penalties, interest, or fees resulting from late filings or errors (unless directly caused by our gross negligence)
• Loss of data due to third-party service failures
• Indirect, incidental, or consequential damages

Our total liability to you for any claim related to our services is limited to the amount you paid us in the previous 12 months.

Termination

We reserve the right to terminate services at any time if:

• You fail to pay for services
• You provide false or misleading information
• You engage in abusive or inappropriate behavior
• You violate these Terms of Service

Upon termination, we will provide you with copies of your financial records in a standard format.

Changes to Terms

We may update these Terms of Service from time to time. We will notify you of material changes by email or by posting a notice on our website. Continued use of our services after changes constitutes acceptance of the new terms.

Governing Law

These Terms are governed by the laws of the State of Georgia. Disputes are handled as described in your Bookkeeping Contract Agreement.

Contact Us

Questions about these Terms? Email contact@cleancutbk.com, or write to Clean Cut Bookkeeping LLC, 108 Riverstone Parkway #1080, Canton, GA 30114.